Web 2.0 Office Automation

office automation using lotus notes and domino

BSS have 15 years experience implementing office automation solutions for small, medium and large organisations. As such we have pre-built templates and real life business experience to help you with common office automation tasks.

Our office automation solutions cover a wide range of technologies so you get a solution that streamlines business processes and integrates with your existing systems.

Since we are using existing templates the cost of implementation is very low - normally just a few thousand pounds. These solutions can be implemented in a few weeks including full training and documentation.

Template Example #1 - Expenses Management

For some organisations the headache of expenses management is a very costly one. Hundreds of man hours can be spent collating, processing, monitoring and correcting expenses on paper and then keyed into office payroll systems. We have implemented solutions for several customers that alleviate this problem resulting in hundreds of thousands of pounds worth of savings. These savings come about by

  1. Better control of expenditure by providing business approved options for entry
  2. Reduce error through automatic expense calculations
  3. Automatic expense processing and payroll from entry to payment
  4. Analyze expenditure based on any factor eg. projects, people, time periods, cost codes, expense types
  5. Integrates with email so that alerts and notifications streamline the approval process between management and requestors
  6. Full audit trail of expense claims and approvals
  7. Built in "Ready Reckoner" to auto-calculate mileage where required
  8. We can integrate with any back office system such as sage or other common payroll systems
  9. Running on Web browser, BlackBerry, iPhone and Android devices
  10. Easy to use flexible reporting so that the business can build their own reports
  11. Integrates with Word, Excel, Open Office, email and faxing solutions
These solutions are proven, 100% secure and can fit with your existing network infrastructure and operating systems, email systems and payroll systems.



Template Example #2 - Time Recording and Billing

For consulting organisations and businesses or business functions that need to track and allocate time an automated Time Recording system is a must. Companies must be able to quickly and accurately record and document time spent on tasks and projects to generate revenue and manage efficiences. These benefits are realised by

  1. Providing an easy to use interface that allows people to record activity spent on time from anywhere
  2. Be available on mobile devices, remote sites / home workers, off-line where there is no or poor internet connections
  3. Integrate with Clock in systems and payroll systems
  4. Provide easy reporting features for analysis by spreadsheets, pivot tables and graphs
  5. Integrate with current Project systems for project codes and work packages
  6. Provide full audit trail and emailed workflow approvals for management where required
BSS IT Solutions have recently completed a customer project that integrates a IBM Lotus Domino based time recording system with a SQL based clock in system. Our time recording solution further streamlines the business process by allowing users to allocate time that has been clocked and fully supports non chargeable codes for holidays, sickness and other HR reasons.



Other Office Automation Solutions

We have a wealth of experience of providing office automation solutions for other areas such as Purchase Order / CAPEX approvals, Action tracking database solutions, Quality Management Systems, Health and Safety Management and more.



Need to know more?

Contact us for advice or help on IBM Lotus Notes and Domino database solutions for office automation or alternatively go to ourXSPtalk blog and ask us there